Colorado Judicial Branch
Appellate Court Assistant
Job Title
Appellate Court Assistant
Job Code
R41710
Job Series
Appellate Courts
FLSA Status
Non-exempt
OCC Group
Administrative Support and Related (ASR)
Signature of the State Court Administrator approval available on file in the Human Resources Division.
General Statement Of Duties
Summary of Job Classification:
Provides specialized legal administrative support for staff attorneys and judges at the Court of Appeals. Provides legal secretarial support, including creating and finalizing documents, calendaring, workflow coordination and follow-up. Tracks and maintains information on staff attorney office cases. Provides administrative and technical support for senior judges. Compiles data and prepares periodic reports.
Distinguishing Factors
Human Collaboration:
Work requires regular interaction involving exchange and receipt of information. Interactions have limited impact.
Freedom to Act & Impact of Actions:
Receives Procedural Direction
Employee normally perform assignments after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion. Impact of actions are significant.
Knowledge & Skills:
Full Performance:
Work requires comprehensive, practical knowledge of work processes. Incumbent can complete a broad range of work, sometimes complex, without frequent reference to others. Likely impact on organization is standard.
Fiscal Responsibility:
Position has no fiscal responsibility.
Essential Functions Of the Position
To perform this job successfully, an individual must be able to perform each essential function listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.
Provides specialized administrative support for staff attorneys and judges.
Establishes and drafts templates, captions, opinion, and other documentation for case work. Edits and proofreads artifacts. Helps distributes work products for calendaring and chamber distribution.
Manages case work for staff attorneys. Organizes case lists, coordinates workflow, tracks progress, and follows up to ensure timely competition of tasks. Communicates progress across chambers and staffs.
Creates and presents routine program and statistical reports. Briefs and communicates on behalf senior staff attorney leadership teams.
Assists with onboarding and other Human Resources activities for staff attorneys. Provides technical assistance with PowerPoint, Excel, and SharePoint.
Supports the Court of Appeals Clerk’s Office, as necessary. Issues mandates to trial courts on completed appeals.
Coordinates the quarterly Public Access Committee meeting. Organizes all logistics and distributes invitations. Collects and responds to questions from the public. Assists with preparing an agenda. Records and distributes meeting minutes.
Performs other duties as assigned.
Supervisor Responsibilities
Job has no responsibility for the direction or supervision of others.
Minimum Education
Education and Experience Equivalency:
High school diploma or G.E.D.
OR
Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.
Work Related Experience:
1 to 3 years of experience in a paralegal or administrative field.
Licenses and Certifications:
None.
Physical Demands
Physical Effort Requirements:
Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.
Work Environment
Work Environment:
Good-Relatively free from unpleasant environmental conditions and/or hazards.
Work Location:
Office or similar indoor environment.
Exposures:
Individuals who are hostile or irate.