Colorado Judicial Branch
Clerk of Court IV
Job Title
Clerk of Court IV
Job Code
R41140
Job Series
Trial Courts
FLSA Status
Exempt
OCC Group
Professional Services (PS)
Signature of the State Court Administrator approval available on file in the Human Resources Division.
General Statement Of Duties
Summary of Job Classification:
Manages and oversees all operations of the Court Clerk’s Office in designated location(s). Provides leadership and administrative direction to maintain the integrity of court proceedings and records. Responsible for duties as designated in Colorado Revised Statutes Title 13 Part 1. Ensures that the courts are compliant with all processes and procedures outlined by statute, Chief Justice Directives, and administrative orders. Hires, mentors, and develops direct and indirect reports. May also oversee one or more court divisions. May also serve as Jury Commissioner, Probate Register, Appeals Clerk, or similar role.
FOR COMPUTATION OF CASELOAD:
District and Combined courts add an additional 3% differential to the court's three year average caseload to account for district court case complexity. (Your three year average caseload is 2,000 cases. As a combined court, you would add an additional 60 cases to your total caseload average.)
2.5 county court cases are equivalent to 1 district court case.
FOR CLASSIFICATION LEVEL:
District Court Case Filings or Equivalent
0 - 499 = I
500 - 1299 = II
1,300 - 3,499 = III
3,500 - 7,499 = IV
7,500 - 11,999 = V
12,000 - 15,999 = VI
16,000 - 34,999 = VII
35,000+ = VIII
Distinguishing Factors
Human Collaboration:
Interactions and communications may result in recommendations regarding policy development and implementation. May also evaluate customer satisfaction, develop cooperative associations, and utilize resources to continuously improve customer satisfaction. Interactions have significant impact.
Freedom to Act & Impact of Actions:
Receives Administrative Direction
Employee normally performs assignments within broad parameters defined by general organizational requirements and accepted practices. End results determine effectiveness of job performance. Impact of actions are moderate.
Knowledge & Skills:
Expert
Recognized authority in an area of expertise related to the work. Technical expertise is sought out by others across organization. Incumbent can apply technical skills in a wide and often unpredictable range of contexts. Likely impact on organization is comprehensive.
Fiscal Responsibility:
May be responsible for the billing, collection and/or accounting of funds. May be responsible for the handling and balancing of cash.
Essential Functions Of the Position
To perform this job successfully, an individual must be able to perform essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.
Supervises the work of assigned personnel, including assigning and reviewing work, providing guidance, and conducting performance evaluations.
Plans and directs the business operations and integration of all divisional business and financial functions, including case management, calendaring, public information, cash handling, and court operations. Assists in establishing departmental goals.
Directs the development, implementation, maintenance, and coordination of divisional operations including the policies and procedures, program operations, workflow, legal and statutory requirements, and customer service.
Maintains the accuracy, integrity, and completeness of the court record by ensuring compliance with coding, case processing, statutes, record retention guidelines, and court rules.
Enters new cases into the case management system, including reviewing electronic filings, supporting and evaluating senior judges, executing titles, deeds, and other legal documents, and securing files as required.
Provide statistical information and analysis to assist with in case flow management. Prepares, manages, and utilizes reports to provide oversight as required pursuant to rule, statute, and policy.
Builds and maintains relationships with community members and stakeholders. Participates in meetings regarding courthouse security and jail/court operations and participates on local workgroups and committees.
Serves as a point of contact for outside agencies to timely resolve and address complaints, implement new policies, and coordinate large changes in court operations that impact multiple agencies.
Attend meetings and trainings as required.
Performs other duties as assigned.
Supervisor Responsibilities
Work requires managing and monitoring work performance by directing multiple groups of employees across more than one business function within an organization unit (i.e. benefits), including making final decisions on hiring and disciplinary actions, evaluating program/work objectives and effectiveness, and realigning work and staffing assignments, as needed. The work performed by majority of employees is complex.
Minimum Education
Education and Experience Equivalency:
High School diploma or G.E.D.
OR
Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.
Work Related Experience:
7 to 9 years of experience in clerical, legal, business, and/or customer service.
Licenses and Certifications:
None.
Physical Demands
Physical Effort Requirements:
Sedentary Work- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.
Work Environment
Work Environment:
Good-Relatively free from unpleasant environmental conditions and/or hazards.
Work Location:
Office or similar indoor environment.
Exposures:
Individuals who are hostile or irate; individuals with known violent backgrounds.
This position is a classified, non-certified position.