Colorado Judicial Branch
Vendor Liaison II
Job Title
Vendor Liaison II
Job Code
R46203
Job Series
Vendor Liaison
FLSA Status
Exempt
OCC Group
Professional Services (PS)
Approved: 8/8/2023
General Statement Of Duties
Summary of Job Classification:
This position assists the Colorado Judicial Department with external third-party partner/vendor/outsourcing including the development of scope of work, contract terms, and sourcing strategies for all contract types. The position serves as a liaison between the Judicial Department and individual vendors during the contract management lifecycle. The Vendor Liaison II classification is distinguished from the Vendor Liaison I by the assignment of more complex duties and by serving as a subject matter expert.
Distinguishing Factors
Human Collaboration:
Interactions may result in decisions regarding the implementation of policies. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Contacts may involve stressful, negative interactions with the public requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Interactions have limited impact.
Freedom to Act & Impact of Actions:
Receives Limited Direction
Employees normally perform assignments according to their own judgment, requesting Manager assistance only when necessary. Special projects are managed with little oversight and assignments may be reviewed upon completion. Performance reviewed periodically. The impact of actions is significant.
Knowledge & Skills:
Moderate: Work requires moderate skills and knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is comprehensive.
Fiscal Responsibility:
May assist with the billing, collection and/or accounting of funds.
Essential Functions Of the Position
To perform this job successfully, an individual must be able to perform each essential function listed below satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.
Recommends policy, process, and procedure changes and/or uniformities to the Vendor Liaison Supervisor.
Establishes and maintains successful vendor relationships.
Collaborates with Judicial Department staff to ensure effective contract management.
Collaborates with the Vendor Liaison Supervisor to develop processes by which vendors are evaluated and
measured during the contract process.
Assists with ensuring that each vendor meets Judicial contract and program criteria, according to established guidelines.
Assists with the development of internal management reports.
Assists with monitoring activities of insurance, background, and certification requirements on existing contracts
and works with vendors to cure noncompliance.
Assist with vendor outreach and research.
Provides training, guidance and assistance to vendors on conducting business with the Judicial Department.
Attends meetings and trainings as required.
Performs other duties as assigned.
Supervisor Responsibilities
No formal supervisory responsibility. Works as a senior level vendor liaison. Provides input on work objectives/ effectiveness, performance evaluations, and realigning work as needed. The work performed by the majority of employees is semi complex.
Minimum Education
Education and Experience Equivalency:
A bachelor's degree from an accredited college or university.
OR
Additional work experience in contracting, purchasing, or managing vendor relationships may be substituted on a year for year basis for the required formal education.
Work Related Experience:
A minimum of three (3) years of experience contracting, purchasing, or managing vendor relationships.
Knowledge of:
1.Principles, practices, and techniques of managing contracts, and enforcing contract provisions.
2.Federal or state laws, codes and regulations, and practices pertinent to areas of responsibility.
Licenses and Certifications:
None.
Physical Demands
Sedentary Work- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.
Work Environment
Work Environment:
Good-Relatively free from unpleasant environmental conditions and/or hazards.
Work Location:
Office or similar indoor environment.
Exposures:
None.