Colorado Judicial Branch
Vendor Liaison Supervisor
Job Title
Vendor Liaison Supervisor
Job Code
R11117
Job Series
Vendor Liaison
FLSA Status
Exempt
OCC Group
Professional Services (PS)
Signature of the State Court Administrator approval available on file in the Human Resources Division.
General Statement Of Duties
Summary of Job Classification:
This position supervises the Vendor Liaison unit. Work includes serving as the main point of contact between the Colorado Judicial Department and individual vendors during the contract management lifecycle; working with the Purchasing Manager and the Contracts Management Unit to determine frequency of audits and contract reviews; creating and drafting policy changes; working with leadership groups and participating in the development of scope of work, contract terms, sourcing strategies, and vendor relationship management strategies for all contract types; and managing the most complex contract vendor relationship issues.
Distinguishing Factors
Human Collaboration:
Interactions may result in decisions regarding the implementation of policies. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Contacts may involve stressful, negative interactions with the public requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. Interactions have limited impact.
Freedom to Act & Impact of Actions:
Receives Limited Direction
Employees normally perform assignments according to their own judgment, requesting Manager assistance only when necessary. Special projects are managed with little oversight and assignments may be reviewed upon completion. Performance reviewed periodically. The impact of actions are significant.
Knowledge & Skills:
Advanced: Work requires advanced skills and advanced & extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is comprehensive.
Fiscal Responsibility:
May be responsible for the billing, collection and/or accounting of funds.
Essential Functions Of the Position
To perform this job successfully, an individual must be able to perform each essential function listed below satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.
Overseas, reviews, recommends, and drafts policy, process, and procedure changes and/or uniformities and seeks final approval from the Purchasing Manager.
Provides supervision and support of the Vendor Liaison unit.
Serves as the primary point of contact for vendors and is the liaison between Judicial Department staff and vendors to develop and maintain successful vendor relationships.
Collaborates with Judicial Department staff to ensure effective contract management.
Develops and recommends processes by which vendors are evaluated and selected during the solicitation process and measured during the contract process.
Ensures that each vendor meets Judicial Department contract and program criteria, according to established guidelines.
Receives and coordinates feedback from Department staff regarding vendor performance.
Supports the budget cycle by providing vendor-related information. Compiles and analyzes trends that affect budgetary needs and recommends changes.
Develops internal management reports.
Conducts monitoring activities of insurance, background, and certification requirements on existing contracts and works with vendors to cure noncompliance.
Reviews and participates in resolving vendor or Department contract-related inquiries, concerns, complaints, and problems.
Identifies, manages, and informs Judicial Department staff about any contract-related problems, developments, improvements, process, or procedural changes.
Conducts vendor outreach and research.
Provides training to vendors on how to do business with the Department.
Schedules unit meetings and trainings as needed.
Attends meetings and trainings as required.
Performs other duties as assigned.
Supervisor Responsibilities
Work requires supervising and monitoring performance for a regular group of employees (1 or more full-time employees) including providing input on hiring/disciplinary actions and work objectives/effectiveness, performance evaluations, and realigning work as needed. The work performed by the majority of employees is semi complex.
Minimum Education
Education and Experience Equivalency:
A bachelor's degree from an accredited college or university.
OR
Additional work experience in contracting, purchasing, or managing vendor relationships may be substituted on a year for year basis for the required formal education.
Work Related Experience:
A minimum of five years (5) of experience contracting, purchasing, or managing vendor relationships.
Knowledge of:
1.Principles, practices, and techniques of managing contracts, and enforcing contract provisions.
2.Federal or state laws, codes and regulations, and practices pertinent to areas of responsibility.
Licenses and Certifications:
None.
Physical Demands
Sedentary Work- Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.
Work Environment
Work Environment:
Good-Relatively free from unpleasant environmental conditions and/or hazards.
Work Location:
Office or similar indoor environment.
Exposures:
None.