Colorado Judicial Branch
Water Specialist
Job Title
Water Specialist
Job Code
R57000
Job Series
Trial Courts
FLSA Status
Exempt
OCC Group
Administrative Support and Related (ASR)
Signature of the State Court Administrator approval available on file in the Human Resources Division.
General Statement Of Duties
Summary of Job Classification:
Performs specialized water court functions, including coordination, division support, case processing, and customer service. Processes water case proceedings from start to finish.
Distinguishing Factors
Human Collaboration:
Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement.
Elements of persuasion may be necessary to gain cooperation and acceptance of ideas. Interactions have limited impact.
Freedom to Act & Impact of Actions:
Receives General Direction
Employee normally perform the job by following established standard operating procedures and/or policies. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically. Impact of actions are significant.
Knowledge & Skills:
Advanced: Work requires advanced skills and advanced & extensive knowledge of work. Incumbent can handle complex tasks and translate complex nuances related to aspects of the job. Recognized by others within organization for technical depth of knowledge. Likely impact on organization is standard.
Fiscal Responsibility:
May monitor division or program/promotional level budget and expenditures.
Essential Functions Of the Position
To perform this job successfully, an individual must be able to perform assigned essential functions listed below satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary based on assignment.
Performs specialized and statue-required water clerk functions; manages and processes all water filings for the Water Court.
Enters, maintains, and updates electronic and paper files and records docketing system. Verifies accuracy of data, assesses filing fees, and tracks and reviews open water cases using court reports.
Drafts and issues court correspondence, documentation, and notices.
Maintains accurate electronic and paper-form records of water court cases, including spreadsheets, folders, and subsequent statistics. Digitizes files as appropriate. Certifies documentation and fulfills copy requests.
Manages referee and water court trial calendars and schedule cases. Ensures proceedings run efficiently in terms of time and resources. Prepares courtrooms for proceedings, including testing the recording system.
Processes referee rulings and court orders. Reviews cases for diligence due and processes cancellation of water right orders. Processes transfer of conditional water rights.
Maintains records of all proceedings related to water rights. Prepares a monthly summary of all applications filed in the water division. Publishes a copy on the water court's website.
Provides notices of deadline of diligence due to water rights owner by certified mail.
Assists stakeholders with complex water filings process, in-person, phone, or email. Processes water docket receipts required for Division of Water Resource water permit applications. Completes with records inquires and requests.
Assists attorney offices, external agencies, and other court stakeholders with inquires and requests.
Attends meetings and training as assigned.
Performs other duties as assigned.
Supervisor Responsibilities
Work requires the occasional direction of helpers, assistants, seasonal employees, interns, or temporary employees. The work performed by majority of employees is semi complex.
Minimum Education
Education and Experience Equivalency:
High school diploma or G.E.D
OR
Additional work experience in these or other related fields may be substituted on a year for year basis for the required formal education.
Work Related Experience:
3 to 5 years of experience in a paralegal or related administrative field.
Licenses and Certifications:
None.
Physical Demands
Physical Effort Requirements:
Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally.
Work Environment
Work Environment:
Good-Relatively free from unpleasant environmental conditions and/or hazards.
Work Location:
Office or similar indoor environment.
Exposures:
Individuals who are hostile or irate; individuals with known violent backgrounds; communicable diseases.